Oxbow Carbon & Minerals LLC v. Union Pacific Railroad Company
U.S. District Court9/11/2017
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MEMORANDUM OPINION
G. MICHAEL HARVEY, UNITED STATES MAGISTRATE JUDGE
This matter was referred to the undersigned for the resolution of all discovery disputes. Presently ripe for resolution is Defendantsâ motion to compel, [Dkts. 105, 108], requesting that the Court order Plaintiffs to produce all documents belonging to their CEO, the production of which Plaintiffs, in turn, argue would be unduly burdensome and disproportionate to any value the documents might possess to Defendants in this litigation. Following two hearings on this matter, and upon consideration of the partiesâ filings and the entire record herein,
1
the Court finds that Defendantsâ motion to compel should be granted.
BACKGROUND
Plaintiffs are five related companies (collectively, âOxbowâ) that mine and sell coal and petroleum coke (âpetcokeâ). See Am. Compl. at ¶¶ 9-13. They allege in the Amended Complaint that Union Pacific (âUPâ) and BNSF Railway Company (âBNSFâ) â both railroad companies with which Oxbow contracts to ship coal and petcoke â conspired to engage in anticompetitive conduct from 2004
*4
to 2012 in violation of the Sherman Antitrust Act, codified at
15 U.S.C. §§ 1
and 2, that forced Oxbow to pay higher prices to ship coal and petcoke.
See id.
at ¶¶ 1-8, 14-15
. Specifically, Oxbow believes that UP and BNSF conspired to (1) fix fuel rates applied to commercial rail freight service above competitive levels through a uniform fuel surcharge and (2) allocate certain markets for coal shipment to each other, granting UP a monopoly in at least one region of the country.
Id.
at ¶¶ 1-8
. Oxbow claims it paid Defendants more than $60,000,000 in illegal fuel surcharges as a result of the conspiracy.
Id.
at ¶ 137
. Oxbow seeks to recover treble damages under
15 U.S.C. § 15
, as well as its âlost business and profitsâ that proximately resulted from the conspiracy.
Id.
at ¶ 134 & p. 54.
In their motion, Defendants request that the Court compel Oxbow to add William I, Koch (âKochâ), Oxbowâs founder, CEO, and principle owner as a document custodian whose records will be searched for material responsive to Plaintiffsâ discovery requests.
See
Mot. at 1-2, 12-14. Defendants maintain that Koch indisputably possesses relevant, unique information responsive to their requests, and argue that Oxbow has improperly refused to produce this information based on the unsupported theory that production of his documents would be disproportionately burdensome and duplicative of the documents produced from the search of the nineteen other Oxbow document custodiansâ files.
Id.
Based upon its review of the documents already produced from the other Oxbow custodians, Defendants believe that Kochâs records contain information that would, among other things, reveal that market forces â as opposed to Defendantsâ alleged collusionâ contributed to the increasing rail freight costs and any of Oxbowâs lost profits.
Id.
at 5-9
. Relatedly, Defendants assert that their discovery request is proportionate and reasonable in light of the facts of this case, including the tens of millions of dollars that Oxbow seeks in damages.
Id.
at 9-14
.
In their opposition, Oxbow argues that Defendants have failed to satisfy their burden of demonstrating that the discovery they seek is responsive and not unduly burdensome.
See
Resp. at 1. Based on their calculations, Oxbow estimated that adding Koch as a document custodian would result in roughly 130 gigabytes of additional documents to be filtered through the partiesâ previously-agreed-upon search terms, a process that Oxbow initially estimated would cost $250,000.
Id.
at 4
. Oxbow further contends that many
of
Kochâs documents would likely be duplicative of the other custodiansâ documents or only marginally responsive given Kochâs senior position over a conglomerate of Oxbow companies, only some of which are involved in the coal and petcoke businesses.
Id.
at 7-15
. Despite these arguments, Oxbow represented at the first hearing on Defendantsâ motion that it was open to analyzing a random sample of Kochâs records using the agreed-upon search terms to provide the parties with concrete numbers regarding the responsiveness of Kochâs documents to the terms and with a basis to negotiate new search terms if necessary.
See
6/14/17 TR. at 53:22-56:9. Accordingly, the undersigned held Defendantsâ motion in abeyance pending the analysis of a sample of Kochâs documents and the partiesâ attempt to negotiate a resolution of the dispute themselves.
See
Order at 1.
Following the hearing, Oxbow collected a total of 467,614 documents from Kochâs electronic and physical files and provided them to a vendor for processing. Report at 1-2. After removing any duplicative records, the vendor searched Kochâs documents using the previously-agreed-upon search terms, which yielded 45,639 document hits â 82,600 documents in total when including âfamiliesâ of documents.
See id,
at 2.
2
The vendor collected a random sample of ten percent of these hits and any associated families â 12,-074 documents in total â and provided them to Oxbow for review for privilege and responsiveness. Of these 12,074 documents, Oxbow deter-mined that approximately 1,300
*5
documents â 11.67 percent of them â -were actually responsive to the search terms and produced them to Defendants.
Id.
at 3
. In total, the initial processing of Kochâs records and review of the sample documents cost Oxbow $57,197.95.
Id.
at 3-4
. Based on its experience reviewing the sample documents, Oxbow now estimates that it will cost approximately $85,000 to process, review, and produce the remainder of Kochâs documents to the Defendants, bringing the total cost of the effort, including the review of the sample documents, to approximately $142,000â significantly less than Oxbowâs original estimate of $260,000.
Id.
at 3-1
;
see also
Resp. at 4, Oxbowâs initial estimate was based on its prediction that, after processing, searching, and filtering Kochâs documents through the agreed-upon search terms, it would have to review approximately 214,000 documents for false positives and privileged information before producing the responsive documents to Defendants.
See
Resp. at 18. In reality, applying the agreed-upon search terms yielded only 46,639 hits on Kochâs documents â 82,600 documents when including document families. Report at 2.
Unfortunately, the sampling effort did not result in the parties resolving the dispute without further intervention of the Court. In their August 2, 2017 Joint Status Report, the parties advance dramatically different interpretations of the significance of the samplingâs results. Despite the lower-than-expected cost of the analysis, Oxbow believes that the results confirm that a complete production of Kochâs documents would be an unnecessary burden and expense, particularly in light of the documentsâ low responsiveness rate to the search terms.
Id.
at 5-6
. Further, following its sampling of Kochâs documents, Oxbow refused to negotiate with Defendants over the agreed-upon search terms, or to provide Defendants with the data from the sampling necessary to evaluate the effectiveness of the terms.
Id.
at 11
. According to Oxbow, the only purpose for doing so would be to negotiate narrower search terms, an effort that Oxbow deemed not worth the attorney time it would take to accomplish because it was unlikely âto dramatically reduce the number of hits Oxbow will ultimately need to review.â PI. Supp. Letter Brief at 1. Accordingly, Plaintiffs asked again for the Court to deny the motion to compel or, in the alternative, order Defendants to bear the cost of the production of the documents it seeks. Report at 7.
Defendants, in turn, view the results of the sampling as proof of the existence of relevant and unique documents in Kochâs records.
Id.
at 9-10
. While acknowledging that Kochâs records are less responsive to the search terms than the other Oxbow custodiansâ files, Defendants note that such a result is to be expected because the other custodians deal more exclusively with Oxbowâs coal and pet-coke business than Koch, Oxbowâs CEO.
Id.
at 10
. Moreover, the lower-than-expected number of hits in Kochâs records confirms to Defendants that the search terms effectively narrowed the universe of documents that Oxbow must review for production.
Id.
Further, Defendants contend that the total number of responsive documents likely in Kochâs possession â approximately 10,000, based on Defendantsâ extrapolation from the results of the sampling effort â is significant and roughly equivalent to the total number of documents produced by each of Oxbowâs other custodians.
Id.
And while Defendants represent that they
were willing
to renegotiate the agreed-upon search terms to tailor future searches following the sampling, Oxbowâs refusal to do so, or to even share the data from the sampling necessary to have an informed discussion of the effectiveness of the search terms, has dampened its enthusiasm for the task.
Id.
at 11
. Given Oxbowâs refusal and the large amount of money at stake in the litigation, Defendants oppose Oxbowâs request for cost-sharing and seek a ruling on their motion to compel now.
Id.
The Courtâs ruling follows below.
LEGAL STANDARD
Rule 37 of the Federal Rules of Civil Procedure provides that, â[o]n notice to other parties and all affected persons, a party may move for an order compelling disclosure of discoveryâ from a party who fails to comply with its discovery obligations. Fed. R. Civ. P. 37(a). The party that brings the motion to compel bears the initial burden of âproving
*6
that the opposing partyâs answers were incomplete,â
Equal Rights Ctr. v. Post Prop., Inc.,
246 F.R.D. 29, 32
(D.D.C. 2007) (internal citations omitted), and âexplaining how the requested information is relevant.â
Jewish War Veterans of the United States of America, Inc. v. Gates,
506 F.Supp.2d 30, 42
(D.D.C. 2007). If the movant satisfies this burden, the burden then shifts to the non-movant âto explain why discovery should not be permitted.â
Id.
As for the scope of discovery, it has long been recognized that â[u]nder the broad sweep of Rule 26(b)(1) of the Federal Rules of Civil Procedure, a party âmay obtain discovery regarding any matter, not privileged, which is relevant to the subject matter involved.â â
Friedman v. Bache Halsey Stuart Shields, Inc.,
738 F.2d 1336, 1348-49
(D.C. Cir. 1984) (quoting Fed. R. Civ. P. 26(b)(1)). The broad presumption in favor of discovery of relevant information embodied in Rule 26 is not without limits, however. Instead, under the amended Rule 26,
3
discovery must be relevant
and
âproportional to the needs of the case.â Fed. R. Civ. P. 26(b)(1). To determine whether a discovery request is proportional, courts weigh the following six factors: â(1) the importance of the issues at stake in this action; (2) the amount in controversy; (3) the partiesâ relative access to relevant information; (4) the partiesâ resources; (6) the importance of the discovery in resolving the issues; and (6) whether the burden or expense of the proposed discovery outweighs its likely benefit.â
Williams v. BASF Catalysts, LLC,
Civ. Action No. 11-1754,
2017 WL 3317295
, at *4 (D.N.J. Aug. 3, 2017) (citing Fed. R. Civ. P. 26(b)(1));
Arrow Enter. Computing Solutions, Inc. v. BlueAlly, LLC,
No. 5:15-CV-37-FL,
2017 WL 876266
, at *4 (E.D.N.C. Mar. 3, 2017);
FTC v. Staples, Inc.,
Civ. Action No. 15-2115 (EGS),
2016 WL 4194045
, at *2 (D.D.C. Feb. 26, 2016).
â[N]o single factor is designed to outweigh the other factors in determining whether the discovery sought is proportional,â and all proportionality determinations must be made on a case-by-case basis.
Williams,
2017 WL 3317295
, at *4 (internal citations omitted);
see also Bell v. Reading Hosp.,
Civ. Action No. 13-5927,
2016 WL 162991
, at *2 (E.D. Pa. Jan. 14, 2016). To be sure, however, âthe amendments to Rule 26(b) do not alter the basic allocation of the burden on the party resisting discovery toâ in order to successfully resist a motion to compel â specifically object and show that ... a discovery request would impose an undue burden or expense or is otherwise objectionable.â
Mir v. L-3 Commcâns Integrated Sys., L.P.,
319 F.R.D. 220, 226
(N.D. Tex. 2016).
DISCUSSION
Oxbow ultimately does not dispute that Kochâs records contain documents that are responsive to the partiesâ negotiated search terms and relevant to this litigation.
See
PI. Supp. Letter Brief at 1-2. In fact, Oxbow has already produced approximately 1,300 such documents as a result of the sampling of Kochâs records. Instead, Oxbow objects to Defendantsâ request that it be compelled to review and produce discovery from Kochâs remaining documents because doing so would
*7
be unduly burdensome and because the benefit to Defendants would not justify that effort and expense. Resp. at 16-21;
see also
Report at 4-7; PI. Supp. Letter Brief at 1-2. Indeed, Oxbow argues that the cost of complying with Defendantsâ request is so unreasonable that, if the undersigned is inclined to order such discovery, the Court should ignore the long-standing presumption that a âresponding party must bear the expense of complying with discovery requests,â and order Defendants to cover the costs of the production.
Oppenheimer Fund, Inc. v. Sanders,
437 U.S. 340, 358
,
98 S.Ct. 2380
,
57 L.Ed.2d 253
(1978).
The Court is unpersuaded by Oxbowâs arguments. In its briefing, Oxbow declines to address any of the other proportionality factors highlighted in Rule 26 â namely, the importance of the issues at stake in this action, the amount in controversy, the partiesâ relative access to relevant information, the partiesâ resources, or the importance of the discovery in resolving the issues in this case,
see
Fed. R. Civ. P. 26(b)(1) â stressing only that the burden and cost of complying with Defendantsâ request would outweigh its likely benefit.
Id.
Weighing the six Rule 26 proportionality factors, however, demonstrates that adding Koch as a custodian of documents to be searched for material responsive to Defendantsâ discovery requests in this matter will be neither unduly burdensome nor unreasonably expensive in light of the facts of this case. Likewise, the Court finds that the instant circumstances do not warrant shifting the costs of doing so to Defendants. Accordingly, Defendantsâ motion to compel will be granted and Plaintiffs shall be ordered to produce all remaining responsive documents from Kochâs file, the cost of which Plaintiffs shall bear.
A. The Proportionality of Defendantsâ Discovery Request
1. The Importance of the Issues at Stake
This first Rule 26 factor calls for the Court to âexamine[ ] âthe significance of the substantive issues [at stake in the litigation], as measured in philosophic, social, or institutional terms.ââ
BlueAlly,
2017 WL 876266
, at *4 (quoting Fed. R. Civ. P. 26 advisory committeeâs note). For example, courts should carefully scrutinize discovery requests in âcases in public policy spheres, such as employment practices, free speech, and other matters,â which often âseek[] to vindicate vitally important personal and public valuesâ and âmay have importance far beyond the monetary amount involved.â Fed. R. Civ. P. 26 advisory committeeâs note. By Oxbowâs own suggestion, the instant case involves important issues and has the potential to broadly impact a wide range of third-parties not involved in the litigation. Oxbow has stated that a favorable ruling from this Court âcould benefit all of Americaâs shippers and consumers, saving billions of dollars a year in reduced rail freight charges in the United States.â Def. Ex. 22 [Dkt. 105-23] at 2. What is more, Koch himself has publicly accused Defendants of long relying on âoverreaching and abusive behaviorâ to âshort-ehange[] the American consumer,â and of âusing aggressive tactics to prevent competition and intimidate customers,â including âAmerican farmers, miners[,] and shippers[.]â
Id.
at 3
.
Defendants, for their part, do not disagree with Oxbowâs estimation of the significance of this ease, noting that Oxbow has made serious allegations against Defendants that have the potential to impact many people.
See
Mot. at 12-13. Accordingly, the undersigned finds that the importance of the issues at stake here weighs in favor of granting Defendantsâ discovery request, which Oxbow concedes will produce documents that are relevant to the resolution of this caseâs claims.
See BlueAlly,
2017 WL 876266
, at *4 (finding that this factor weighs against allowing discovery where the issues at stake in the case would not âhave an impact beyond the parties involvedâ).
2. The Amount in Controversy
Under the second proportionality factor, courts should âcompare[ ] the cost of discovery to the amount in controversy to determine [the proposed discoveryâs] proportionality.â
Id.
(citing
Bell,
2016 WL 162991
, at *3). Here, Oxbow seeks to recover the more than $50,000,000 in illegal fuel surcharges it alleges were the result of the Defendantsâ collusion. Am. Compl. at ¶ 137.
*8
It also seeks recovery of its âlost business and profits,â and a trebling of its damages under
15 U.S.C. § 15
. Am. Compl. at ¶¶ 18, 134 <& p. 54. While Oxbow does not specifically quantify these damages in its Amended Complaint, Defendants have suggested that Oxbow seeks to recover over $150 million â a figure that Defendants do not appear to dispute.
See
Mot. at 13; see
generally
Resp, Meanwhile, Oxbowâs estimated cost of complying with Defendantsâ proposed discovery is approximately $140,000, including the $57,197.95 that Oxbow has already spent on sampling Kochâs documents. Given the very substantial amount of damages that Oxbow seeks to recover in this case, its cost of complying with the discovery request to produce information relevant to Defendantsâ defense of Oxbowâs claims does not strike the undersigned as excessive. Accordingly, the Court finds that this factor, too, favors granting Defendantsâ discovery request.
3. The Partiesâ Relative Access to the Relevant Information
In considering this factor, courts look for âinformation asymmetryâ â a circumstance in which one party has very little discoverable information while the other party has vast amounts of discoverable information.
See
Fed. R. Civ. P. 26 advisory committeeâs notes. In such a case, âthe burden of responding to discovery lies heavier on the party who has more information, and properly so.â
Id,
To the extent this factor is applicable here, any informational asymmetry favors Oxbow. Indeed, neither party disputes that Koch is in possession of relevant, unique information, and there appears to be no other way for Defendants to obtain this information than moving to compel Oxbow to produce it. Accordingly, the Court finds that this factor militates in favor of granting Defendantsâ request.
A
The Partiesâ Resources
Taking into account the partiesâ resources, the Court again concludes that this factor weighs in favor of granting Defendantsâ request. While discovery should not be used to âwage a war of attrition or as a device to coerce a party,â regardless of whether the party is âfinancially weak or affluent,â
see
Fed. R. Civ. P. 26 advisoi-y committeeâs notes, Oxbow represented at the hearing in this matter that it does not object to Defendantsâ request based on an inability to pay for it. 8/24/17 TR. at 46:25-47:12. Accordingly, the undersigned sees no reason to deny Defendantsâ request on this basis.
5, The Importance of the Discovery in Resolving the Issues
This fifth factor requires courts to determine whether â[t]he issues at stake are at the very heart of [the] litigation.â
Labrier v. State Farm Fire and Casualty Co.,
314 F.R.D. 637, 643
(W.D. Mo. 2016);
see also BlueAlly,
2017 WL 876266
, at *5 (looking at whether âthis discovery request goes to a central issue or a side oneâ). Though Oxbow initially objected to the relevance of any documents in Kochâs possession,
see
Resp. at 7-9, it has since acknowledged that Kochâs records contain relevant and unique documents, although not in the same ratio as other Oxbow custodiansâ records, and has produced a portion of these documents to Defendants,
see
PI. Supp. Letter Brief at 1-2. The Court appreciates that Kochâs files do not appear to contain as a high a proportion of responsive documents as the files of custodians who dealt exclusively with Oxbowâs coal and petcoke business, but it strains reason to suggest that the principal owner and CEO of a company, who has publicly commented on the importance and magnitude of litigation to which his company is a party and in which the financial health of his company is at issue,
see
Def. Ex. 22 [Dkt. 105-23] at 2-3, would have no unique information relevant to that litigation in his possession. While it may be too early in the production process to determine exactly how significant Kochâs records are, the categories of relevant documents identified by Defendants after reviewing the approximately 1,300 documents produced from Kochâs files indicates to the Court that Defendantsâ discovery request has merit and is not intended to be the first strike in a war* of attrition or a
*9
coercion tactic.
4
Accordingly, the Court concludes that this factor favors granting Defendantsâ proposed discovery.
6. Whether the Burden or Expense of the Proposed Discovery Outweighs its Likely Benefit
Oxbow rests its argument entirely on this final factor, asserting that it is the most important of the Rule 26 proportionality factors and counsels against granting Defendantsâ proposed discovery. In support of its argument, Oxbow contends that its random sampling analysis suggests that approximately half of the agreed-upon search termsâ hits on Kochâs documents are false positives with no or only marginal relevance to the litigation. PI. Supp. Letter Brief at 1-2. To be sure, Oxbow also concedes that the cost of processing Kochâs records for discovery is far less than it originally estimated and that the search terms narrowed the scope of Kochâs responsive documents far more than it originally anticipated.
Id.
Nevertheless, it asserts that the $85,000 that it estimates it will take to review and produce the remaining responsive documents from Kochâs files is prohibitively burdensome.
Id.
The Court disagrees. The cost of reviewing and producing Kochâs documents does not strike the undersigned as unduly burdensome or disproportionate, especially given the discovery conducted to date and the damages that Oxbow seeks in this action. Plaintiffsâ counsel explained at the second hearing in this matter that Oxbow has spent $1,391 million to date on reviewing and producing approximately 584,000 documents from its nineteen other custodians and Oxbowâs email archive.
See
8/24/17 TR, at 44:22-45:10. And again, Oxbow seeks tens of millions of dollars from Defendants. Through that lens, the estimated cost of reviewing and producing Kochâs responsive documents â even considering the total approximate cost of $142,000 for that effort, which includes the expense of the sampling effort â while certainly high, is not so unreasonably high as to warrant rejecting Defendantsâ request out of hand.
See Zubulake v. UBS Warburg, LLC,
217 F.R.D. 309, 321
(S.D.N.Y. 2003) (explaining, in the context of a cost-shifting request, that â[a] response to a discovery request costing $100,000 sounds (and is) costly, but in a case potentially worth millions of dollars, the cost of responding may not be unduly burdensomeâ);
Xpedior Creditor Trust v. Credit Suisse First Boston (USA), Inc.,
309 F.Supp.2d 459, 466
(S.D.N.Y. 2003) (finding no âundue burden or expenseâ to justify cost-shifting where the requested discovery cost approximately $400,000 but the litigation involved at least $68.7 million in damages). Moreover, based on the partiesâ representations at the second hearing in this matter, the projected number of responsive and unique documents in Kochâs files â approximately 10,000 â is largely consistent with the number of responsive and unique documents produced by the other Oxbow custodians, and the responsiveness rate of Kochâs documents â 11.67 percent â while low, is not the lowest among Oxbowâs custodians.
5
In light of the above analysis â including the undersignedâs assessment of each of the
*10
Rule 26 proportionality factors, all of which weigh in favor of granting Defendantsâ motion â the Court is unwilling to find that the burden of reviewing the remaining 66,000 responsive documents for a fraction of the cost of discovery to date should preclude Defendantsâ proposed request.
See BlueAlly,
2017 WL 876266
, at *5 (âThis [last Rule 26] factor may combine all the previous factors into a final analysis of burdens versus benefits.â (citing Fed. R. Civ. P. 26 advisory committeeâs notes)). For all of the reasons stated above, and absent any evidence establishing that Defendants are using the discovery of Kochâs records to wage a war of attrition or as a device to coerce Oxbow, the Court finds that Defendantsâ motion must be granted.
6
B. Oxbowâs Request to Shift Discovery Costs to Defendants
In the event that the Court grants Defendantsâ motion, Oxbow asks in the alternative that the Court direct Defendants to bear the costs of the production, either in whole or in part.
See
Report at 7. The Court denies that request. âThe presumption under the Federal Rules of Civil Procedure is that the producing party bears the costs of complying with a discovery request,â but âthe Court may shift a portion of the costs to the requesting party in the event that the discovery request would unduly burden the producing party.â
DâOnofrio v. SFX Sports Group, Inc.,
254 F.R.D. 129, 134
(D.D.C. 2008) (citing
Peskoff v. Faber, 251
F.R.D. 59, 61 (D.D.C. 2008)). While the seminal case on cost-shifting in electronic discovery disputes focused its analysis on the shifting of expenses arising from the compelled production of âinaccessibleâ electronic information, see
Zubulake,
217 F.R.D. at 318
, courts have, over the years, looked beyond accessibility to determine whether to shift discovery costs, see,
e.g., FDIC v. Brudnicki,
291 F.R.D. 669, 676
(N.D. Fla. 2013) (âWhile the Court in
Zubulake
was focusing upon the issue of cost shifting when dealing with inaccessible ESI, and other courts have required a showing of inaccessibility for cost shifting, other courts have held that Rule 26(c) permits cost shifting as part of enforcing proportionality limits.â).
Reflecting this development, Rule 26 was amended in 2015 to expressly recognize the courtsâ capacity to order cos1>shifting in the hopes of forestalling âthe temptation [that] some parties may feel to contestâ the courtsâ authority to do so.
See
Fed. R. Civ. P. 26 advisory committeeâs notes. Specifically, the amendment added subsection 26(c)(1)(B), which permits a court to issue an order, for good cause, to protect a party from âannoyance, embarrassment, oppression, or undue burden or expense,â by specifying the terms of discovery, âincluding time and place or the allocation of expenses[.]â
Id.
at 26(c)(1)(B). In considering this amendment, courts have found that determining whether a discovery request warrants cost-shifting based on its burdensomeness turns on: the needs of the case; the amount in controversy; the partiesâ
resources;
the importance of the issues at stake; and the importance of the proposed
*11
discovery in resolving those issues.
See McClurg v. Mallinckrodt, Inc.,
Case No. 4:12-CV-00361,
2016 WL 7178745
, at *3 (E.D. Mo. Dec. 9, 2016) (citation omitted);
United States ex rel. Bibby v. Wells Fargo Bank, N.A.,
Civ. Action No. 1:06-CV-0547,
2016 WL 7365195
, at *2-3 (N.D. Ga. May 26, 2016) (finding that, âunder limited circumstances, a party may seek to share reasonable costs related to reviewing documents prior to their productionâ consistent with Rule 26(c)(1)). To be sure, however, this amendment does not âimply that cost-shifting should become a common practice,â and â[c]ourts and parties should continue to assume that a responding party ordinarily bears the costs of responding.â Fed. R. Civ. P. 26 advisory committeeâs notes.
Oxbow has failed to rebut the presumption imposed by the Federal Rules of Civil Procedure that it should bear the cost of complying with Defendantsâ proposed discovery. The above analysis of the Rule 26(b) proportionality factors, which are essentially identical to the factors courts have considered in determining whether to shift discovery costs under Rule 26(c), confirms that Defendantsâ proposed discovery does not impose an undue burden or expense that warrants a reallocation of expenses. Suffice it to say that, in this case, Oxbow must bear the cost of producing the unique and relevant discovery in its possession, custody and control needed by Defendants to defend against the allegations it raises in the Amended Complaint. Accordingly, Oxbowâs request to shift discovery fees to Defendants in whole or in part is denied.
CONCLUSION
For the foregoing reasons, Defendantsâ motion to compel the production of documents from Kochâs records is GRANTED. Oxbow shall produce all unique and relevant documents from Kochâs records within 30 days of the entry of this Memorandum Opinion. An appropriate Order will accompany this Memorandum Opinion.
1
. The relevant docket entries for purposes of this Memorandum Opinion are: (1) Plaintiffsâ First Amended Complaint ("Am. Compl.â) [Dkt. 53]; (2) Defendantsâ Redacted Motion to Compel ("Mot.â) [Dkt. 108]; (3) Plaintiffsâ Redacted Response to Defendantsâ Motion to Compel ("Resp.â) [Dkt. 110]; (4) Defendantsâ Redacted Reply in Support of Defendants' Motion to Compel ("Replyâ) [Dkt. 113]; (5) Transcript of Proceedings held on June 14, 2017 ("6/14/17 TR.â) [Dkt. 120]; (6) the Joint Status Report ("Report") [Dkt. 121]; (7) Plaintiffsâ Supplement Letter Brief ("PI. Supp. Letter Briefâ) [Dkt. 123]; (8) Defendantsâ Redacted Supplemental Letter Brief ("Def. Supp. Letter Brief") [Dkt. 124]; and (9) Transcript of Proceedings held on August 24, 2017 ("8/24/17 TR.â) [Dkt. 125], The Court will cite herein to tire CM/ECF page numbers assigned to the documents cited.
2
. Counsel for Oxbow explained that "familiesâ is a term used to describe attachments to a responsive document. 8/24/17 TR. at 36:13-37:1. For example, if a search of Kochâs documents using a random search term yields one email, an attachment to that email, regardless of whether the attachment is itself responsive to the search term, would fall within that email's "family" and be included in any subsequent relevancy review.
See id,
3
. Rule 26 of our Federal Rules of Civil Procedure was amended on December 1, 2015 to read:
Unless otherwise limited by court order, the scope of discovery is as follows: Parties may obtain discovery regarding any nonprivileged matter that is relevant to any partyâs claim or defense and proportional to the needs of the case, considering the importance of the issues at stake in the action, the amount in controversy, the parties' relative access to relevant information, the partiesâ resources, the importance of the discovery in resolving the issues, and whether the burden or expense of the proposed discovery outweighs its likely benefit. Information within this scope of discovery need not be admissible in evidence to be discoverable. Fed. R. Civ. P. 26(b)(1). The 2015 amendments have brought to the forefront of Rule 26 the concept of proportionality â that is, the duty of the patties and the court to make a "case-specific determination of the appropriate scope of discovery,â considering the various factors set forth in the Rule.
Id.
This concept was previously buried in subsection (b)(2)(C)(iii), but it now
enjoys
pride of place in the amended Rule.
Id.; see also In re Symbol Tech., Inc. Securities Litigation,
CV 05-3923,
2017 WL 1233842
, at *7 (E.D.N.Y. March 21, 2017) ("Rule 26(b)(1), as amended, although not fundamentally different in scope from the previous version constitutes a reempha-sis on the importance of proportionality in discovery but not a substantive change in the law.â (internal quotation marks and citations omitted)).
4
. After reviewing Oxbow's initial production of roughly 1,300 documents from Kochâs files, Defendants believe that Koch is a unique source of documents regarding, among other things, Oxbowâs finances and business strategies with respect to the coal and petcoke businesses at issue during the relevant time period.
See
Def. Supp. Letter Brief at 1-2. These sorts of documents would surely bear on Oxbowâs claim that Defendantsâ conduct was the source of damage to those Oxbow businesses and resulted in lost profits, and thus strike the Court as critical in resolving the issues in this case.
See
Am. Compl. at ¶ 134,
5
. At the second hearing in this matter, counsel for Oxbow provided the Court and Defendants with a chart that summarized the number of documents in the possession of each of Oxbowâs nineteen custodians and Oxbow's production of any relevant and responsive documents in the custodiansâ possession to date. The chart also included figures for the production of the approximately 1,300 documents from Kochâs files from the sampling, and figures for Oxbowâs email archive, which contains 237,948 documents total. According to this chart, 13.36 percent of one custodianâs documents and only 3.03 percent of anotherâs were responsive to the parties' agreed-upon search terms. To be sure, the chart also indicates that the average responsiveness rate of the nineteen custodiansâ documents to the search terms is approximately 65 percent, and searches of all but one custodian's documents yielded a higher rate than Koch's.
6
. Despite the above, Oxbow argued at the second hearing that the most efficient way to proceed would be for Defendants to identify the categories of documents they seek based on the sample of Koch's documents and then negotiate a new, more-tailored set of search terms based on these categories to use to search the remaining 65,000 documents.
See
8/24/17 TR. at 28:4-32:19, 57:10-57:25. This proposal is untenable for a number of reasons. As an initial matter, the Court is doubtful that additional negotiations would prove productive; the parties have had months to negotiate a resolution to the instant dispute and have failed to do so, even after the Court intervened and placed this motion in abeyance in June 2017. Nor would the delay for additional negotiations be justified, even if it might save Oxbow some money at the margins. After all, the Court has found that the production of documents from Kochâs files is legitimate under the relevant Federal Rules of Civil Procedure. Moreover, Oxbow's request for additional time to negotiate new search terms is inconsistent with its previous position that it would not "be productive to renegotiate the search termsâ because "[Renegotiating the terms is not likely to dramatically reduce the number of hits that Oxbow will ultimately need to review" and because of the possibility "that the cost in attorney time for renegotiating new search terms would exceed whatever savings Oxbow might achieve by a marginal reduction in the number of review-able documents.â PL Supp. Letter Brief at 1. The Court credits Oxbow's representations prior to the hearing more than its representations at the hearing after the Court made clear that it was inclined to grant Defendantsâ motion.
Case Information
- Court
- U.S. District Court
- Decision Date
- September 11, 2017
- Citation
- 322 F.R.D. 1
- Status
- Precedential