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Full Opinion
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UNITED STATES DISTRICT COURT
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WESTERN DISTRICT OF WASHINGTON
AT TACOMA
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MONET CARTER-MIXON, et al., CASE NO. C21-05692-LK
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Plaintiffs, REDACTED ORDER GRANTING
12 v. IN PART, DENYING IN PART,
AND DEFERRING IN PART
13 CITY OF TACOMA, et al., TELEPHONIC MOTION TO
COMPEL RELEASE OF MEDICAL
14 Defendants. RECORDS
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16 This matter comes before the Court on Defendant Timothy Rankineâs telephonic motion
17 to compel production of Manuel Ellisâs medical records from providers who have declined to
18 produce them in response to subpoenas. The Court denied Officer Rankineâs first two motions to
19 compel, Dkt. Nos. 55, 64, because the parties failed to meet and confer before the motions were
20 filed. Dkt. Nos. 57, 71. Two weeks after the Court denied Officer Rankineâs second motion to
21 compel, counsel for Plaintiffs notified the Court that the parties remained at an impasse in their
22 discovery dispute, and requested a telephonic conference with the Court to resolve the dispute
23 pursuant to Local Civil Rule 7(i) (â[A] motion may be heard by telephone without the filing of
24 motion papers.â). The Court held the telephone conference on September 19, 2022. Dkt. No. 75.
1 During that conference, the parties requested that the Court consider their most recent briefing on
2 the issue, Dkt. Nos. 64â68, as incorporated by reference in the telephonic motion, and the Court
3 accordingly considers that briefing and the supplemental declaration, Dkt. No. 74, in resolving the
4 telephonic motion. For the reasons set forth below, the Court grants the motion in part, denies it in
5 part, and defers it in part.
6 I. BACKGROUND
7 On March 4, 2020, Manuel Ellis died while in police custody. Dkt. No. 22 at 7, 12â13;
8 Dkt. No. 65-1 at 11. His mother, Marcia Carter, and his sister, Monet Carter-Mixon,1 sued the City
9 of Tacoma, Tacoma Police Officers (including Officer Rankine), Pierce County, and Pierce
10 County Sheriff Deputies, alleging among other things that the defendant police officersâ and sheriff
11 deputiesâ excessive force against Mr. Ellis in their encounter with him resulted in his death. Id. at
12 1â4, 24â29. Defendants counter that intoxication caused or contributed to Mr. Ellisâs death. Dkt.
13 No. 23 at 21; Dkt. No. 48 at 22; Dkt. No. 49 at 21â22; Dkt. No. 50 at 19.
14 In May and June 2022, Officer Rankine served subpoenas for the production of Mr. Ellisâs
15 medical and mental health records from numerous facilities. Dkt. No. 65-8 at 1â2, 6, 9â29.2 The
16 subpoenas requested the providersâ âcomplete fileâ on Mr. Ellis, âincluding but not limited to any
17 and all medical records, chart notes, diagnostic reports, lab reports, test results, imaging, reports,
18 orders, photographs, videos, correspondence, pharmacy prescriptions, and billing records
19 regardless of whether the records were generated by you or provided to you.â See, e.g., Dkt. No.
20 65-8 at 27.
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22 1 Ms. Carter-Mixon brings claims in her capacity as the personal representative of Mr. Ellisâs estate. Id. at 3â4, 28.
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2 It is unclear to how many facilities Officer Rankine sent subpoenas. His notices of intent to serve subpoenas list 14
entities. Dkt. No. 65-8 at 1â2, 6. He has filed five letters purporting to attach subpoenas, but multiple copies of those
subpoenas are addressed to DSHS. Id. at 9â29. The most recent motion he has filed with this Court seeks to compel
24 responses from eight providers. Dkt. No. 64 at 9.
1 Washington State Department of Social and Health Services (âDSHSâ), Pierce County
2 Sheriffâs Department-Corrections Bureau, Greater Lakes Mental Healthcare, Comprehensive Life
3 Resources, and Sea Mar Rehabilitation objected to the subpoenas as follows:
4 ⢠Greater Lakes Mental Healthcare stated that it required a properly executed authorization
5 or a court order to release the records pursuant to âC.F.R. 45(C) [sic], ,
6 RCW 70.02.230 2o [sic], and RCW 5.56.010,â and that any authorization or court order
7 must meet the requirements of Section 70.96A.020 of the Revised Code of Washington3
8 and . Dkt. No. 65-9 at 1.
9 ⢠Comprehensive Life Resources stated that it required a âjudicially signed subpoenaâ or
10 signed authorization to release the records. Id. at 2.
11 ⢠Washington State DSHS stated that it required authorization or a court order that complied
12 with applicable confidentiality laws, including 45 C.F.R. § 164.508 and Wash. Rev. Code
13 § 70.02.030(3). Id. at 3.
14 ⢠Sea Mar responded that it required a court order under . Id. at 5.
15 ⢠Pierce County Jail responded that the requirements of Wash. Rev. Code §§ 70.02 et seq.
16 and 70.48 et seq. had to be satisfied before it could release the records. Id. at 6.
17 Counsel for Officer Rankine spoke with representatives from each of these five facilities
18 as well as , Fairfax Behavioral Health, and ,
19 and each representative indicated that they required a signed release or a court order to release the
20 records. Dkt. No. 65 at 3â4.
21 Counsel have met and conferred but have been unable to resolve the dispute. Dkt. No. 74
22 at 1â2. Plaintiffsâ counsel explained during the telephone conference that Ms. Carter-Mixon, the
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3 Section 70.96A.020 of the Revised Code of Washington has been repealed. 2016 Wash. Legis. Serv., 1st sp. sess.,
24 ch. 29, § 301.
1 personal representative of Mr. Ellisâs estate, has not signed an authorization to allow the parties to
2 obtain the records because Officer Rankineâs request for records was too broad.
3 II. DISCUSSION
4 A. Legal Standards
5 A party may serve a subpoena commanding a nonparty âto produce documents,
6 electronically stored information, or tangible things[.]â Fed. R. Civ. P. 45(a)(1)(C). The subpoena
7 is subject to the relevancy requirements set forth in Federal Rule of Civil Procedure 26(b). See,
8 e.g., Gonzales v. Google, Inc., 234 F.R.D. 674, 679â80 (N.D. Cal. 2006). Under Rule 26(b)(1),
9 Parties may obtain discovery regarding any nonprivileged matter that is relevant to
any partyâs claim or defense and proportional to the needs of the case, considering
10 the importance of the issues at stake in the action, the amount in controversy, the
partiesâ relative access to relevant information, the partiesâ resources, the
11 importance of the discovery in resolving the issues, and whether the burden or
expense of the proposed discovery outweighs its likely benefit. Information within
12 this scope of discovery need not be admissible in evidence to be discoverable.
13 âEvidence is relevant if: (a) it has any tendency to make a fact more or less probable than it would
14 be without the evidence; and (b) the fact is of consequence in determining the action.â Fed. R.
15 Evid. 401.
16 Where a case involves both state and federal claims, âthe federal law of privilege applies
17 to both.â Robertson v. Catholic Cmty. Servs. of W. Wash., No. C19-1618-RSM, 2020 WL 1819842,
18 at *3 (W.D. Wash. Apr. 10, 2020). Medical information regarding physical health care is not
19 shielded from discovery under a physician-patient privilege because â[t]here is no federal
20 physician-patient privilege that bars a defendant from obtaining medical records.â Melendez v.
21 Gulf Vessel Mgmt., No. C09-1100-MJP, 2010 WL 2650572, at *1 (W.D. Wash. July 1, 2010).
22 Although confidential communications made to a psychiatrist or psychologist during the course of
23 treatment are privileged under Federal Rule of Evidence 501, see Jaffee v. Redmond, 518 U.S. 1,
24 15 (1996), the âprivilege may be waived when a plaintiff seeks certain emotional distress
1 damages.â Robertson, 2020 WL 1819842, at *4. Courts in this district generally find waiver when
2 the plaintiff asserts âmore than âgarden-varietyâ emotional distress.â Id.
3 B. Privacy Law Protections
4 Mr. Ellisâs medical records are subject to protection under the Health Insurance Portability
5 and Accountability Act of 1996 (âHIPAAâ) and analogous state law. However, an entity subject
6 to HIPAA âmay disclose protected health information in the course of any judicial or
7 administrative proceeding . . . [i]n response to an order of a court or administrative tribunal,
8 provided that the covered entity discloses only the protected health information expressly
9 authorized by such order[.]â 45 C.F.R. § 164.512(e)(1)(i);4 see also Wash. Rev. Code
10 § 70.02.230(2)(p) (mental health treatment records can be disclosed pursuant to a court order);
11 Wash. Rev. Code § 70.48.100(2)(c) (records of a person âconfined in jailâ may be disclosed â[f]or
12 use in court proceedings upon the written order of the court in which the proceedings are
13 conductedâ). The records can also be disclosed with proper authorization from patients or their
14 representatives. 45 C.F.R. § 164.508 (allowing disclosure with authorization); 45 C.F.R.
15 § 164.502(g)(1) (requiring entities to treat personal representatives as the âindividualâ at issue,
16 subject to exceptions not applicable here); 34 C.F.R. § 361.38(c) (records can be released to an
17 individualâs representative); see also Wash. Rev. Code § 70.02.030(1) (patient may authorize
18 disclosure); Wash. Rev. Code § 70.02.140 (âA personal representative of a deceased patient may
19 exercise all of the deceased patientâs rights under this chapter.â);
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4 The entity may also disclose the information in response to a subpoena if it receives satisfactory assurances that a
24 protective order is in place. 45 C.F.R. § 164.512(e)(1)(ii)(B) and (e)(1)(v).
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12 Here, although the providers had a chance to
13 respond to the subpoenas, they have not had an opportunity to file a written response with the
14 Court.
15 If Ms. Carter-Mixon provides consent for access Mr. Ellisâs records as set forth below, a
16 court order will not be necessary. Therefore, the Court defers the motion as to any provider subject
17 to : if consent is obtained, the Court will order the motion moot as to such
18 providers. If consent is not obtained, the Court will provide an opportunity for the providers to
19 respond before ruling on this portion of the motion.
20 C. Unnamed Health Care Providers
21 Officer Rankine requests an order that commands additional unnamed medical providers
22 to produce Mr. Ellisâs âmedical, mental health, and/or treatment records upon issuance of any
23 subpoena in this matter when this order is attached to said subpoena.â Dkt. No. 64-1 at 2. The
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1 Court denies that request without prejudice because it cannot be evaluated without knowing the
2 nature of the providersâ services to Mr. Ellis or the types of records they might hold.
3 D. Relevance and Proportionality
4 Officer Rankine has largely established the relevance and proportionality of the records he
5 seeks. However, he has not satisfactorily established the relevance of Mr. Ellisâs billing records as
6 requested in the subpoenas. See, e.g., Dkt. No. 65-8 at 27. Presumably, any issue for which Mr.
7 Ellis or a third-party payor was billed would also be reflected in the medical records, and there is
8 no suggestion that Plaintiffs are seeking to recoup the cost of past medical bills as part of their
9 damages in this case. Because the relevance of the providersâ billing records has not been
10 established, they will not be compelled at this time.
11 In contrast, the other medical records requested by Officer Rankine are relevant to this
12 case. Plaintiffs argue that absent Defendantsâ actions, Mr. Ellisâs death would not have occurred.
13 Dkt. No. 22 at 28â29. Defendants counter that Mr. Ellisâs own actions caused or contributed to his
14 death. Dkt. No. 23 at 21; Dkt. No. 29 at 18â19; Dkt. No. 48 at 22; Dkt. No. 49 at 21â22; Dkt. No.
15 50 at 19. They also assert that his health and history, including and
16 related conditions, is âessential to properly evaluate the underlying facts of the incident, his cause
17 of death, the projected quality and duration of his life had he lived, his relationship with
18 beneficiaries, his likely future earnings, and other general and specific damages issues.â See Dkt.
19 No. 64 at 2â5, 11.
20 The cause of and potential contributing factors to Mr. Ellisâs death are squarely at issue in
21 this case, and his medical records are relevant to whether pre-existing conditions caused or
22 contributed to his death. The records are also relevant to damages. Ms. Carter brings a claim for
23 the loss of the âcompanionship and societyâ of her son. Dkt. No. 22 at 28. Plaintiffs also assert that
24 Mr. Ellis was 33 years old when he died, and â[b]ased on his life expectancy it is expected that he
1 would have lived for several decades if his life had not been abruptly cut short by the Defendants.â
2 Id. at 29. They seek damages for his lost earnings and lost earning capacity. Id. at 30. Plaintiffs
3 acknowledge that Officer Rankine has sought to compel records from eight providers, see Dkt.
4 No. 66 at 5, and they concede that âsome of Manuelâs medical records could be relevant and
5 discoverable in this case,â id. at 4 (emphasis in original). However, they argue that the Court should
6 not compel production because Officer Rankine already has some of those records. Id. at 4. This
7 argument has no basis in law. Plaintiffsâ subjective determination that Defendants have obtained
8 sufficient documentation does not preclude Defendants from seeking to discover other relevant
9 records, particularly since Defendants cannot depose Mr. Ellis regarding his medical issues.
10 Because Mr. Ellisâs life expectancy, earning capacity, and relationship with his family could have
11 been affected by his medical conditions, his medical records are relevant.
12 Furthermore, doctor-patient privilege does not bar disclosure of these records. First,
13 because â[t]here is no federal physician-patient privilege that bars a defendant from obtaining
14 medical records,â Defendants are entitled to access the medical records of physicians who treated
15 Mr. Ellis. Melendez, 2010 WL 2650572, at *1. Second, with respect to the
16 psychologist/psychiatrist-patient privilege, Plaintiffs have placed Mr. Ellisâs mental health history
17 at issue by asserting damages for lost enjoyment of life, loss of consortium, and âmore than garden-
18 varietyâ emotional distress as a result of Defendantsâ actions. See, e.g., Dkt. No. 22 at 29â30
19 (alleging among other things that âManuel experienced unthinkable pain, suffering, and fear prior
20 to death,â that âManuel suffered for an extended period of time before he passed away,â and that
21 Defendantsâ actions resulted in injury to Ms. Carterâs parent-child relationship and loss of
22 enjoyment of life). Mr. Ellisâs mental health records will likely shed light on his relationship with
23 his family and his emotional response to altercations with police in the past. Therefore, the Court
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1 finds that the psychologist/psychiatrist-patient privilege has been waived. See, e.g., Robertson,
2 2020 WL 1819842, at *4.
3 The Court must also consider the proportionality and appropriate scope of Officer
4 Rankineâs request. In evaluating proportionality, courts must consider âthe importance of the
5 issues at stake in the action, the amount in controversy, the partiesâ relative access to relevant
6 information, the partiesâ resources, the importance of the discovery in resolving the issues, and
7 whether the burden or expense of the proposed discovery outweighs its likely benefit.â Fed. R.
8 Civ. P. 26(b)(1); see also Uhler v. Van Cleave, No. C16-1278-RSM, 2017 WL 553276, at *5 (W.D.
9 Wash. Feb. 10, 2017). As set forth above, Ms. Carter-Mixon, as personal representative, could
10 access the medical information herself through an authorization and request, whereas Defendants
11 cannot access the information absent Ms. Carter-Mixonâs authorization or a Court order. Plaintiffs
12 are seeking âimmense damagesâ in this case, Dkt. No. 22 at 29, and the Court finds that the burden
13 and expense of production is not disproportionate to the needs of the case.
14 With respect to the temporal scope of the discovery, Plaintiffs suggest that the records
15 should be narrowed to the two-year period before Mr. Ellisâs death. Dkt. No. 66 at 7. Officer
16 Rankine requests records that span ten years prior to Mr. Ellisâs death. The Court finds that Officer
17 Rankineâs request is well-supported; the medical information available at this point suggests that
18 events and issues impacting Mr. Ellisâs mental and physical health date back at least ten years.
19 See, e.g., Dkt. No. 65-8 at 23 (noting that Mr. Ellis
20 ); accord Melendez, 2010 WL 2650572, at *1â2 (compelling
21 plaintiff to provide a medical release allowing defendant to obtain his medical records for the past
22 10 years in a case involving alleged physical injuries sustained during employment on defendantâs
23 boat; noting that the defendantâs ârequest for medical information from only the last ten years
24 negates Melendezâs concerns about handing over a âlifetime of medical historyâ that may not be
1 wholly relevant.â). It is reasonable to anticipate that any condition that could have impacted Mr.
2 Ellisâs life expectancy, earning capacity, and/or cause of death would appear in medical records
3 during the 10 years prior to his death. Accordingly, the Court requires providers to submit records
4 for Mr. Ellis dated between March 4, 2010 through March 4, 2020, the date of his death.
5 E. Authorization to Release Records
6 During the telephone conference, the Court asked Ms. Carter-Mixonâs counsel if his client
7 would sign an authorization for Defendants to obtain Mr. Ellisâs medical records if the Court
8 limited the scope to a 10-year period for all facilities as it has done above. Counsel responded that
9 Ms. Carter-Mixon would sign such an authorization.5 Based on that representation and the practice
10 in this district of requiring parties to sign releases to obtain records,6 the Court orders Ms. Carter-
11 Mixon to sign an authorization allowing Defendants to obtain Mr. Ellisâs medical records from the
12 providers listed in this order for use in this case.
13 The parties shall file a joint status report within 10 days of the date of this Order advising
14 the Court that the authorization was signed. If there is any issue with obtaining the authorization,
15 the parties must alert the Court in their joint status report. If an authorization cannot be obtained,
16 the Court will issue a further order providing entities subject to notice and an
17 opportunity to respond.
18 III. CONCLUSION
19 For the foregoing reasons, the Court GRANTS in part, DENIES in part, and DEFERS in
20 part Officer Rankineâs telephonic motion to compel. Within 30 days of the date of this order, any
21 of the following providers that are not subject to shall provide all medical,
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5 The âcollegial practice of [signing stipulations for records releases] is fairly routine in this district.â Robertson, 2020
23 WL 1819842, at *7 n.7 (cleaned up) (brackets in original).
6 See Putterman v. Supreme Chain Logistics, Ltd., No. C18-376-RSM, 2018 WL 6179325, at *3 (W.D. Wash. Nov.
24 27, 2018) (collecting cases).
1 mental health, and/or treatment records dated March 3, 2010 through March 3, 2020 for Manuel
2 E. Ellis, DOB 08/28/1986:7
3 a. Washington State-Department of Social and Health Services
4 1949 State St., Tacoma, WA 98405
5 b. Pierce County Sheriffâs Department-Corrections Jail
6 910 Tacoma Avenue S, Tacoma, WA 98402
7 c. Comprehensive Life Resources
8 1305 Tacoma Avenue S, Tacoma, WA 98402
9 d. Sea Mar Rehabilitation
10 1415 Center Street, Tacoma, WA 98409
11 e. Greater Lakes Mental Healthcare
12 9330 59th Ave SW, Lakewood, WA 98499
13 f. Fairfax Hospital
14 10200 NE 132nd St., Kirkland, WA 98034
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19 The Court defers the motion as to any of the above-listed entities that are subject to
20 , including but not limited to Sea Mar Rehabilitation and Greater Lakes Mental
21 Healthcare.
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24 7 The Court has not redacted Mr. Ellisâs birthdate because he is deceased. LCR 5.2(a)(1).
1 Any individual receiving Mr. Ellisâs medical or treatment records must treat them in
2 accordance with the Stipulated Protective Order, Dkt. No. 63, and any applicable laws and rules
3 regarding such records.
4 The Clerk of the Court is directed to seal this Order given the sensitive nature of the
5 information therein. LCR 5.2(a). The Court will file a redacted copy of this Order and provide
6 unsealed copies to the parties. By 5:00 p.m. on September 23, 2022, the parties are ordered to file
7 a sealed joint motion under Local Civil Rule 5(g) identifying (1) any documents in the record that
8 should be sealed and/or redacted in accordance with the Protective Order, applicable law, and the
9 Local Rules, including but not limited to Local Civil Rules 5(g) and 5.2, and (2) any disagreements
10 among the parties regarding such sealing/redaction. Any proposed redacted document must be
11 filed under seal as attachments to the motion. Defendant Rankineâs counsel is reminded to exercise
12 care in protecting sensitive information, and further violations of the protective order, the Local
13 Rules, and/or applicable privacy rules may result in the imposition of sanctions.8
14 Dated this 20th day of September, 2022.
15 A
16 Lauren King
United States District Judge
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8 Even after Officer Rankine was notified that his prior filing improperly included the birth dates of third parties, Dkt.
24 No. 66 at 7, he did not remedy the problem by seeking to have the document sealed and filing a redacted copy. Case Information
- Court
- W.D. Wash.
- Decision Date
- September 20, 2022
- Status
- Precedential